Privacy Policy
Your letter is checked on your device and is never uploaded. This policy explains the little we do collect, why, and how you stay in control.
How your data is handled
Stays on your device
- The text of your letter and any file you open
- University, programme and subject names you type
- Your notes, answers and checklist
- A saved draft, only if you switch it on
What we receive
- Your email address and the choices you make when you give it
- If you accept: which issues the checker found, as anonymous counts, to improve it
- Optional feedback, only if you send it
We never sell your data, never show advertising, and never use your letter to train any system.
Who we are
Edmilia Letter Check is a free tool from Edmilia, operated by Loopmerce LLC, a limited liability company registered in Wyoming, USA (“we”, “us”). We decide how the information described here is used. You can reach us at hello@edmilia.com.
Your letter and files
Pasted text and files are read and checked by your browser, on your own device. PDF and Word files are opened in your browser’s memory to extract the text; the file is not uploaded or stored. Password-protected and scanned files are not opened.
We never receive your letter, any sentence or phrase from it, your file names, your notes or the university and programme names you type. This is true whatever you choose in the cookie notice.
What we collect
Your email address
Before your first results, we ask for your email address and your agreement to these terms. We store the address, the date, the version of the terms you accepted and whether you asked to hear about new tools. It is not linked to your letter or to your check results.
Anonymous check results (only if you accept)
If you choose “Accept” in the cookie notice, each completed check sends one small record so we can see which problems are most common and improve the checker. It contains:
- a random number, used only so the same check is not counted twice;
- the date and time;
- document type, degree level and destination (Italy, Germany or other);
- whether the letter was pasted or opened from a PDF or Word file, and its length range (for example 300 to 599 words);
- the names of the checks that found an issue, with their priority, and the checker version;
- if a file could not be read, the type of problem (for example a scanned PDF).
It never contains your email, your letter or anything that identifies you. If you choose “Essential only”, nothing is sent.
Feedback you choose to send
If we ask whether the checker helped, your answer and any comment are stored only when you tick the consent box. Please do not include personal details in a comment.
Technical data
Like every website, our server and hosting provider process your IP address and browser details to deliver pages and protect the service. To limit abuse, we convert your IP address into a salted code that cannot be turned back into the address; it is kept for a few hours at most.
Why, and on what basis
| Purpose | Information | Legal basis (EU/UK GDPR) |
|---|---|---|
| Giving you access to the free checker and contacting you about the service, such as important changes to these terms | Email, acceptance of terms | Performing our agreement with you (the Terms of Use) |
| Telling you about new free tools for students | Your consent, given by ticking the optional box. Withdraw any time. | |
| Improving the checker | Anonymous check results | Your consent in the cookie notice |
| Understanding whether the checker helps | Feedback | Your consent |
| Keeping the service secure and preventing abuse | Technical data, salted address codes | Our legitimate interest in a safe, working service |
We do not make decisions about you by automated means. The checker’s feedback is about your writing and has no effect on any application.
How long we keep it
- Email: until you ask us to delete it, and at most three years after you last used the checker.
- Anonymous check results: up to two years.
- Feedback: up to one year.
- Salted address codes used against abuse: a few hours.
Your rights and choices
- Stop update emails at any time with the link in every email or on our unsubscribe page.
- Change your cookie choice at any time: .
- Access, correct or delete your email, or object to how we use it, by writing to hello@edmilia.com. We reply within one month.
- Complain to the data protection authority in your country if you are unhappy with our answer.
Anonymous check results cannot be linked to you, so we cannot find or delete them for a particular person.
Age
The checker is for people aged 16 or older. If you are younger, please do not give us your email.
Security
Data is sent over encrypted connections, stored on a server only we can access, and limited to the fields listed above. The server rejects any other information. No system is perfectly secure, so we collect as little as possible.
Changes and contact
If we change this policy, we will update the date at the top and, for important changes, tell you by email. Questions or requests: hello@edmilia.com. See also our Terms of Use and Cookie Policy.